Thank you, Julian: Saying Goodbye to ALAFPOLAK
About The Vandal
The Vandal is a rapidly growing Belgian cycling lifestyle brand with the ambition to become
an international brand. We sell through three channels: our online store and events (B2C),
bike shops and multi-brand stores (B2B) and custom apparel for teams and athletes.
We are a small, close-knit team where everyone is at the helm. To support our growth,
We're looking for someone who can take firm control of the back office and help lay the foundations of the
company builds.
Your Position
As a Back Office & Operations Coordinator, you serve as the link between sales, production, the warehouse, and
Finance. You ensure that every order runs smoothly from placement to payment, across all channels.
No two days are the same: one morning you schedule production, and in the afternoon you launch a new collection
In Exact, you prepare for an event. Versatility isn't just a bonus here—it's the core of the job.
You'll contribute ideas on how to improve and increase efficiency, and you'll help structure processes
and automate it as we grow.
Your Responsibilities
Customers & Orders
- Create new customers and manage customer information correctly
- Placing and tracking orders, including backorders
- Processing custom orders for teams and athletes, from quote to delivery
- Monitoring the entire order-to-cash process: from order placement to payment receipt
Collection, Production & Purchasing
- Creating New Collections in Exact: Products, Price Lists, and Tags
- Schedule production in consultation with the design and production teams
- Purchasing from A to Z: Placing Orders, Tracking Shipments, and Receiving Goods
- Recording Warehouse Transfers Accurately
Finance & Reporting
- Billing Across All Channels
- Credit control: tracking outstanding invoices and sending reminders to customers
- Creating and tracking reports: sales tracking (sprint file), commission calculations, and customer and supplier overviews
Events
- Practical and logistical preparation for events and trade shows
Your Profile
- You're a true jack-of-all-trades: you switch effortlessly between administrative tasks, logistics, numbers, and
- customer contact.
- You work with precision and in an organized manner, even when things get busy.
- You take the initiative, identify what needs to be done on your own, and appreciate well-structured processes.
- You have experience with an ERP system (Exact is a plus) and are proficient with Excel.
- You have experience in a back-office, order processing, or supply chain role, preferably in retail, fashion, or
sports. - You are fluent in Dutch and English; French is a major asset.
- You have a passion for cycling and strong brands.
- You're curious about tools and AI that can help you work smarter.
What We Offer
- A varied, full-time job with a lot of responsibility at a growing brand
- The opportunity to help build the foundations and processes of a scale-up
- A small, passionate team with short lines of communication and room for your ideas
- A competitive salary, supplemented by fringe benefits
- Employee Discount on The Vandal Collection
- Workshop: Antwerp
Interested? Click the button below and send us your resume and cover letter today.
